Choose a default expense account

Required before any invoice can export.

Updated October 29, 2026

Every bill in QuickBooks needs an expense account. Until you choose a default, you'll see:

No default expense account yet, so invoices cannot be exported.

To set it, click Pick one on that banner, or go to Settings → Accounting → Expense account and choose your Default expense account (usually something like Materials or Cost of Goods Sold).

Overriding the default

Per supplier: set a default expense account on the supplier's page.
Per invoice: change Expense Account on the invoice before you approve it.